To provide a communication platform linking academic coaches, coaching supervisors, tutors, tutor coordinators, and administrators who are committed to the development of a successful learner.
The goals of ACTP shall be to:
Article I: Officers
Section I: The President shall
Section II: The President-Elect shall
Section III: The Secretary Shall
Section IV: The Treasurer shall
Section V: The Past President shall
Article II: Standing Committees
Section II: Chairpersons shall
Section III: Membership Chair
Section IV: Publications Chair
Section V: Certification Chair
Section VI: Executive Committee
Article III: Special Committees
Section I: Special committees may be created as deemed necessary by the President or the Executive Board and with a majority vote of the Executive Board.
Article IV: Financial Holdings
Section I: ACTP shall keep a master checking account and support checking accounts for the membership and conference committees (and any other committees that may generate revenue) through which to conduct any necessary organizational transactions. The committee chairpersons are responsible to report income and expenses to the treasurer as per the Finance Policy and Procedures. The Treasurer is responsible for making a financial report at each general and special meeting of the membership or the Executive Board. The Finance Policies and Procedures that have been approved by the board will govern all financial activities of ACTP.
Article V: Conflict of Interest
Section I: No member of ACTP shall participate in any discussion or vote on any matter in which he or she or a member of his or her immediate family has a potential conflict of interest due to having material economic involvement regarding the matter being discussed. When such a situation presents itself, the President or the member must announce that a potential conflict exists. This will disqualify the member for the duration of the discussion and or vote.
Article VI: Conference
Section I: Conference Planning
The ACTP Executive Board shall maintain a comprehensive conference planning document which shall include a timeline of all necessary steps for successful implementation of a conference. This includes but is not limited to the choosing of host cities and hotels; critical financial considerations; and the planning and execution of all aspects of a successful conference. Primary responsibility for keeping the document updated and complete rests with the President-Elect, and primary responsibility for incorporating those updates and making the document available to all board and committee members rests with the Secretary.
Section II: Annual Business Meeting:
For the purposes of the Annual Business meeting, quorum shall be defined as a simple majority of those regular members in good standing and in attendance at the Annual Conference.
Article VII: Email Legislative Procedures
Section I: To facilitate the administration of ACTP, Executive Board members may at any time make motions via email to adopt resolutions not affecting the Constitution or By-Laws. (In the following procedures, a business day is defined to be 24 hours from the posting of an email, not including Saturday and Sunday.)
Article VIII: Elections and Terms of Office
The Association for the Coaching & Tutoring Profession’s (ACTP) mission is to provide a communication platform linking tutors, tutor coordinators, and administrators who are committed to the development of the independent learner. The goals, as stated in the constitution, are “to provide opportunities for tutors, tutor coordinators, and administrators to develop and enhance skills through the sharing of methods and strategies; to provide a basis to stimulate research in the philosophy and application of tutoring; to develop relationships with other organizations, schools, and businesses which are also committed to the development of independent learners; and to offer an annual conference and publications to bring information to all interested groups.” As a result of the highlighted goal it is proposed that ACTP support and work collaboratively with those individuals interested in bringing the mission and goals of the ACTP to individuals at the state and/or regional level. By the nature of its position, ACTP has a broader perspective and wider scope of activity than that envisioned by state/regional chapters. In the same regard, chapters would have a more specialized perspective to offer on the grassroots level. Whether the chapter is a state or regional organization, it is envisioned that each group has a unique role to play in the world of tutoring.
The purpose of the chapter partnership is to enhance the capacity of both the ACTP and its affiliated organization to build effective relationships within their respective communities with tutoring professionals, paraprofessionals, students, teachers, leaders from schools, legislators, businesses, media and other individuals dedicated to the process of improving and enhancing student academic success. By working together and sharing resources, we strengthen all of our efforts.
ACTP Chapter Goals and Plans Report – Coming Soon
ACTP Chapter Activity Report – Coming Soon
ACTP Chapter Application Form – Coming Soon
Responsibilities of Committee Chairs:
Awards Committee – Chair:
Conference Committee – Chair:
Chapters Committee – Chair:
Constitution, Bylaws, & Ethics Committee – Chair
Membership Committee – Chair:
Diversity Committee – Chair:
Professional Development and Distance Learning Chair:
Publications Committee Chair:
Public Relations Committee – Chair:
Research Committee – Chair:
Article I: Name and Authority
The name of this organization shall be the Association for the Coaching & Tutoring Profession, hereinafter referred to as ACTP.
Notwithstanding any other provisions of these articles, ACTP is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 2003, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRC 501(c)(3) or corresponding provisions of any subsequent tax laws.
No part of the net earnings of ACTP shall inure to the benefit of any member, trustee, director, officer of ACTP, any private individual (except that reasonable compensation may be paid for services rendered to or for the organization) or corporation. No member, trustee, corporation, officer of ACTP or any private individual shall be entitled to share in the distribution of any of the organization’s assets upon dissolution of ACTP.
No substantial part of the activities of ACTP shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by IRC 501(a) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of or in opposition to any candidates for public office.
In the event of dissolution, all of the remaining assets and property of ACTP shall, after payment of necessary expenses thereof, be distributed to the College Reading and Learning Association (CRLA) and earmarked for use for student scholarships.
In any taxable year in which ACTP is a private foundation, as described in IRC 509(a),ACTP shall distribute its income for said period at such time and manner as not to subject it to tax under IRC 4942, and ACTP shall not (a) engage in any act of self-dealing as defined in IC 4941(d), (b) retain any excess business holdings as defined in IRC 4943 (c), (c) make any investments in such a manner as to subject the organization to tax under IRC 4944, or (d) make any taxable expenditures as defined in IRC 4945(d) or corresponding provisions of any subsequent Federal tax laws.
Article II: Mission and Goals
Mission: to provide a communication platform linking tutors, tutor coordinators, and administrators who are committed to the development of the independent learner
Article III: Membership
Membership is open to those individuals who are actively involved in tutoring or in tutoring program administration, or those who are otherwise interested in the purposes of ACTP.
A Regular Member shall be any person who pays the regular membership fee. A Student Tutor Member shall be any student who pays the Student Tutor membership fees.
All members in good standing shall be eligible to vote, hold office subject to the rules for the election of executive officers, or serve as standing committee members.
Membership dues shall be paid annually.
Article IV: Meetings
The annual meeting of the membership of ACTP shall be held each year at the annual conference.
Other meetings of the membership may be called by the President. Meetings shall be called by the President at the written request of three or more Executive Board members or at the written request of fifty Regular Members of ACTP.
Notification of all meetings other than the annual meeting shall be made in writing to all members at least one month prior to the meeting.
All members of ACTP have the right to attend all membership meetings, annual or special. They may also attend other than general meetings but only as non-voting observers.
Article V: Governance Structure
The general affairs and business of ACTP shall be conducted by the Executive Board. The Executive Board shall be responsible for interpreting and implementing policy actions adopted at the annual conference. The Executive Board shall also be responsible for generating policies deemed necessary between annual meetings, provided that such interim policies shall not abrogate the Constitution and By-laws of ACTP either in intent or by letter.
Article VI: Executive Board
Elected officers shall consist of President, President-Elect, Past President, Secretary, and Treasurer. The Executive Board shall be composed of the elected officers and Standing Committee Chairs. All members of the Executive Board are voting members.
The terms for all officers shall be one year. The President-Elect, beginning in 2012, shall be elected for a one-year term and serve successive one-year terms as President and Past President. The one-year term of the office of Secretary will begin in 2011 and every year thereafter. The one-year term of the office of Treasurer will begin in 2012 and every year thereafter. The office of the President-Elect will be eliminated and duties will be combined with the President-Elect position beginning in 2012.
Officers shall be elected by a majority vote of the Regular Members who respond by ballot.
Meetings of the Executive Board shall be designated regular or special. Regular meetings, shall be held not less often than twice each year, at a time and place designated by the President. Ad hoc meetings may be called by the President and shall be called at the written request of any three officers or chairpersons or combination thereof. All minutes shall be available to all members in good standing.
A majority of the members of the Executive Board shall constitute a quorum.
By majority vote, the Executive Board may empower the President-Elect to take over the duties of the office of President in the event of a vacancy in the office of President. By a two-thirds majority, the Executive Board may appoint an Interim President to fill the position until the next regularly scheduled election, such action to supersede the President-Elect’s assumption of duties.
To honor those who support ACTP through hard work and leadership, Past-Presidents of the Association shall receive the title “Emeritus Member” and will receive Lifetime Membership to ACTP.
Article VII: Rules of Order
Roberts Rules of Order shall govern all meetings of ACTP, except where to do so would be inconsistent with the ACTP Constitution and By-laws.
In addition to ACTP meetings, business may be conducted by the Executive Board via email in order to facilitate responsive administration of the organization. Resolutions, amendments to the By-Laws, and amendments to the Constitution can be proposed by Executive Board members and voted on via email as long as such procedures are consistent with the ACTP Constitution and By-Laws. The By-Laws will contain provisions to ensure that these email legislative procedures are consistent with the spirit of Roberts Rules of Order.
Article VIII: Initiative, Referendum, and Recall
Any officer of ACTP may be recalled by means of a petition setting forth the recalled officer. Such petition shall be signed by one-sixth of the Regular Members of ACTP in attendance at the annual conference.
Any action or initiative, referendum or recall shall require a motion and a majority vote of the Regular Members or two-thirds of those Regular Members attending the annual conference.
Article IX: Amendments
Amendments to the Constitution or the By-laws may originate in the Constitution and By-laws Committee or be initiated by an individual Regular Member.
Any Regular Member may propose an amendment to the Constitution or the By-laws by sending the proposal to the Constitution and By-laws Committee.
The Constitution & By-Laws Committee will draft proposed amendments from any ACTP member in good standing in a format that can be voted on by the Executive Board. This format will include a brief description of the proposed change(s) and the proposed text of any affected sections of the Constitution and/or By-Laws.
Amendments to the Constitution, if approved by a 2/3 majority of Executive Board members, shall be forwarded to the Elections Committee for inclusion on a ballot.
Amendments to the Bylaws shall be adopted if approved by a 2/3 majority of Executive Board members. Changes to the Bylaws do not require membership ratification.
Amendments to the Constitution or Bylaws shall be adopted if brought before the membership at the annual conference and approved by two thirds of the Regular Members in attendance and voting.
Amendments to the Constitution or Bylaws shall be adopted if brought before the membership via electronic ballot and approved by two thirds of the Regular Members.
The Association for the Coaching & Tutoring Profession (ACTP) — formerly the Association for the Tutoring Profession (ATP) — began in April 2003 as an idea to offer a network for tutors and tutor trainers that was unencumbered by corporate intrigue and independent from corporate interests. It was an idea that there should be an organization that offered a clearinghouse of ideas about tutoring and tutor training. The decisions listed below are difficult to order in terms of chronology since they evolved over a period of months and through a number of conference calls and electronic messages. However, by February 14, 2004 all of the concepts coalesced into the concrete whole now called the ACTP.
The founders of the ACTP — then ATP — are Ms. Darlene Buck, Dr. Ken Gattis, Dr. Jennifer Hurd, Ms. Darlene Kohrman, Ms. Arlene Krellwitz, Dr. Stephanie Marsh, Ms. Teri Mates, Ms. Beth Nikopoulos, Ms. Jane Pole, Dr. Jack Truschel, Ms. Kathy Schrader, Mr. Jim Valkenburg, Ms. Lynell Williams, Ms. Wendy Wilson, and Mr. Mike Zenanko.
This founding group of individuals who had been actively engaged in national organizations for many years communicated their mutual desire to develop an association that would be governed by and guided by its members. To ensure open governance, it was determined that the constitution and by-laws relating to the governing structure of the ACTP should be public and published on the ACTP website. In addition, guidelines of the responsibilities for each governance position were developed and published on the website.
The founding group determined that elections would be held at each year’s conference. Nominees would then be able to speak before the membership, and the members would be better able to acquaint themselves with the candidates and their perspectives. It was also determined that elections would be conducted at the meeting and the results made public before the end of the conference.
The conference, itself, would be scheduled yearly, beginning in Spring, 2005, and would offer a range of workshops and presentations that would bring information to tutors, coaches, tutor/coach trainers and administrators. In addition, with an eye toward budgetary constraints, it was also decided that a series of on-line workshops would be offered to supplement the yearly conference and bring training to participants the year round. These electronic workshops would be available to tutors and tutor trainers at a relatively low cost that would be applicable to tutoring and would generate credit toward ACTP certification.
All of the founders believe that certifying tutors and tutor trainers will bring rich rewards to the tutoring profession and to each tutorial program, so it was decided that certification would be offered through the ACTP. Criteria for tutor certification were developed with the assistance of the Arkansas Tutorial Association. There are three levels of certification—Associate, Advanced and Master Tutor. In addition, there are two levels of Tutor Trainer Certification—Tutor Trainer and Master tutor Trainer.
Another aspect of the ACTP is the development of a network of Chapters and Affiliates. Each state tutorial association that joins the ACTP as an affiliate or chapter will gain access to a network where any conference or workshop offered by the ACTP or any other chapter or affiliate will become available at the regular membership price with full member rights. In addition, each member of the chapter or affiliate will have the ACTP newsletter available, and will be able to attend the ACTP conference at the ACTP member price. This will allow for a broader range of opportunities for professional development.
The ACTP is a work in progress. In 2008 the membership voted to approve the ATP Foundation. The Foundation is currently developing a constitution and bylaws. The future direction of the association will be determined by the membership. Additionally, in 2018, the membership approved a name change to include peer coaching and academic coaching into the organization. The organization, now called the Association for the Coaching and Tutoring Profession (ACTP) has forthcoming coaching initiatives such as certification and professional development.
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